Citi Senior Excecutive Assistant in Mexico

  • Primary Location: Mexico

  • Education: Other

  • Job Function: Administration

  • Schedule: Full-time

  • Shift: Day Job

  • Employee Status: Regular

  • Travel Time: Yes, 10 % of the Time

  • Job ID: 18022624

Description

Executive Assistant

Job Responsibilities

  • Prepares internal/external correspondence in addition to maintaining, answering and routing

  • correspondence not requiring the manager’s attention.

  • Maintains daily appointment calendar and meetings.

  • Coordinates travel arrangements and prepares travel expense statements

  • Creates and maintains files of manager’s correspondence, records, etc.

  • Assists with ad hoc reports, special projects, organizational charts, etc.

  • Prepares and reviews materials for manager’s use in discussions and meetings.

  • Coordinates work involving confidential company and personnel related information including performance appraisals, travel and expenses, vacation schedules, etc.

  • Trains, coaches or guides other administrative support personnel.

  • Assist the boss in the preparation of power point presentations for regulators, townhalls and ad hoc conferences and senior executive meetings.

  • Supports communication activities for location including managing logistics for townhalls and location-wide or team events, and setting up webex meetings.

  • Supports administrative activities such as:

  • Administration of parking spaces.

  • Coordinating onboarding activity in relation to new joiners and co-source staff.

  • Maintaining necessary office supplies and making requests through Marketplace/P2P.

  • Assisting in the handling of corporate credit cards.

Qualifications

Experience

This position is for a Executive Assistant, the role will be required to proactively provide all day-to-day administrative and secretarial support.

The duties will be complex and highly confidential in nature and will require a high level of discretion and judgment.

Requirements

  • Significant EA experience.

  • Significant experience in the financial services industry. (desirable)

  • Excellent knowledge of Microsoft packages, including a proven ability to produce professional power point presentations.

  • Excellent organizational skills and ability to work proactively without close supervision.

  • Strong judgment and decision making skills.

  • Strong interpersonal skills.

  • Strong communication skills both verbal and written to be able to interact confidently with internal clients.

  • Ability to manage conflict and work under pressure.

  • Strong team player.

  • Fluent in English and Spanish.

  • Preferable intermediate english, be able to schedule an appointment, send/read emails, take/make calls.

Education Level

HighSchool Diploma or Technical diploma or Bachelor's Degree or Bachelor's Non Degree