Citi Senior Excecutive Assistant in Mexico
Primary Location: Mexico
Job Function: Administration
Shift: Day Job
Employee Status: Regular
Travel Time: Yes, 10 % of the Time
Job ID: 18022624
Prepares internal/external correspondence in addition to maintaining, answering and routing
correspondence not requiring the manager’s attention.
Maintains daily appointment calendar and meetings.
Coordinates travel arrangements and prepares travel expense statements
Creates and maintains files of manager’s correspondence, records, etc.
Assists with ad hoc reports, special projects, organizational charts, etc.
Prepares and reviews materials for manager’s use in discussions and meetings.
Coordinates work involving confidential company and personnel related information including performance appraisals, travel and expenses, vacation schedules, etc.
Trains, coaches or guides other administrative support personnel.
Assist the boss in the preparation of power point presentations for regulators, townhalls and ad hoc conferences and senior executive meetings.
Supports communication activities for location including managing logistics for townhalls and location-wide or team events, and setting up webex meetings.
Supports administrative activities such as:
Administration of parking spaces.
Coordinating onboarding activity in relation to new joiners and co-source staff.
Maintaining necessary office supplies and making requests through Marketplace/P2P.
Assisting in the handling of corporate credit cards.
This position is for a Executive Assistant, the role will be required to proactively provide all day-to-day administrative and secretarial support.
The duties will be complex and highly confidential in nature and will require a high level of discretion and judgment.
Significant EA experience.
Significant experience in the financial services industry. (desirable)
Excellent knowledge of Microsoft packages, including a proven ability to produce professional power point presentations.
Excellent organizational skills and ability to work proactively without close supervision.
Strong judgment and decision making skills.
Strong interpersonal skills.
Strong communication skills both verbal and written to be able to interact confidently with internal clients.
Ability to manage conflict and work under pressure.
Strong team player.
Fluent in English and Spanish.
Preferable intermediate english, be able to schedule an appointment, send/read emails, take/make calls.
HighSchool Diploma or Technical diploma or Bachelor's Degree or Bachelor's Non Degree