Bechtel Corporation Administrative Assistant in Tampico, Mexico
Requisition ID: [[id]]
Pennsylvania Chemicals is a world-scale facility that will use ethane to produce 1.6 million tonnes of polyethylene per year. The project will involve up to 6,000 workers during its construction and is expected to employ 600 permanent employees when completed. The ethylene / polyethylene complex will be in the Ohio River Valley north of Pittsburgh. It comprises an ethane cracker and three polyethylene units, plus OSBL including a gas-fired combined cycle cogeneration unit and a large storage-in-transit rail yard.
The project is employing an approach to its execution which includes modules that will be assembled at contractor fabrication yards by a team that includes the contractor and Bechtel staff. Applicants for this position shall have industrial experience commensurate with the type of work to be undertaken and the requirements identified below. The position is located in an industrial port area nearby the city of Tampico, Mexico. Security controls will be in place for this work location.
Provide a wide range of administrative support to field engineering and construction staff. Duties include, but are not limited to the following:
Meet regularly with managers to stay abreast of key issues and coordinate workloads
Serve as translator (English/Spanish) to support staff in routine and business communications.
Compose and prepare routine and technical correspondence (letters, email, memos), conference notes and meeting minutes, and other related documents using Microsoft Word.
Schedule meetings, teleconferences, and business engagements based on knowledge of manager’s commitments and priorities
Coordinate meetings, trainings, and other events. Make catering arrangements
Organize material for meetings, presentations, and training sessions
Coordinate domestic and international travel (air and ground); prepare detailed itineraries; and complete expense reports using Concur
Coordinate complex logistics and security for traveling employees
Serve as liaison between Bechtel and subcontractor for technical issues such as progress reports and data sheets
Reconcile Purchasing Card (PCard) statements
Answer phones, screen calls and visitors
Maintain files (hard copy and electronic)
Participate in the development of presentations using PowerPoint
Prepare regular and special reports as requested including timelines and forecasts
Interface with subcontractor and their technical staff
Coordinate and schedule meetings/conferences/entertainment, arrange for facilities, equipment and catering
Must possess intermediate to advanced Microsoft Suite skills
Previous experience in similar position preferred. Previous experience working with industrial construction preferred, but
Must have the right to work and remain in Mexico.
Shaping tomorrow together
Bechtel is among the most respected engineering, project management, and construction companies in the world. We stand apart for our ability to get the job done right—no matter how big, how complex, or how remote. Bechtel operates through four global business units that specialize in infrastructure; mining and metals; nuclear, security and environmental; and oil, gas, and chemicals. Since its founding in 1898, Bechtel has worked on more than 25,000 projects in 160 countries on all seven continents. Today, our 53,000 colleagues team with customers, partners, and suppliers on diverse projects in nearly 40 countries.
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected
veteran status and will not be discriminated against on the basis of disability.