CooperVision GM & General Services Administrative Assistant in Mexico, Mexico

CooperVision, a unit of The Cooper Companies, Inc. (NYSE:COO), is one of the world’s leading manufacturers of soft contact lenses and related products and services. The Company produces a full array of monthly, two-week and 1-day lenses, all featuring advanced materials and optics. CooperVision has a strong heritage of solving the toughest vision challenges such as astigmatism and presbyopia; and offers the most complete collection of spherical, toric and multifocal products available. Through a combination of innovative products and focused practitioner support, the company brings a refreshing perspective to the marketplace, creating real advantages for customers and wearers. For more information, visitwww.coopervision.com.

JOB TITLE:GM & General Services Administrative Assistant

DEPARTMENT: Selling


JOB SUMMARY

This position will be the responsible of the administration of the CVI Mexico Office facility. Assist the different departments with vendor setup and validation, travel arrangements for meetings and trainings and other. Additional to these functions she will be reporting directly to the general manager as an administrative assistant.

ESSENTIAL FUNCTIONS

  1. Support Administrative and General Office Services

  2. General office maintenance and pest control monitoring

  3. Office supplies & coffee station replenishing

  4. Office cleaning services monitoring

  5. Follow-up on diverse building and facility matters

  6. Procurement

  7. Work with vendors, investigate them and make sure they are the best possible option

  8. Have responsibility of the rent and other general forms that need to be loaded into iProc

  9. Capture iProc requisitions for general services and follow-up on payment to the vendors

  10. Office & Country Manager Assistant

  11. Travel & Entertainment coordination for everyone (make sure everything is handled correctly)

  12. Support for marketing and professional affairs (product launches, trainings, etc…)

  13. Process and follow-up on expense reports

POSITION QUALIFICATIONS

/KNOWLEDGE, SKILLS AND ABILITIES/

  • Excellent communication skills, both verbal and written

  • PC literate, keyboarding skills, good interpersonal skills

  • Intermediate/Advanced skill in the use of Microsoft Office

  • Ability to read and understand technical material such as SOP’s

  • Able to prioritize and work in a fast, changing environment with the ability to multitask

  • Able to work under pressure to meet deadlines/ /

/WORK ENVIRONMENT/

  • Professional office environment in line with corporate office standards

  • High level of interaction with all the organization

  • The ability of make meetings face to face or by phone with general managers in order to collaborate with vendors

/EDUCATION/

  • College Degree on Business Relationships, Management, or similar

  • English intermediate, advanced preferred.

/EXPERIENCE/

  • Direction Assistant in International Companies desired

  • Commercial Assistant desired

  • Finance / Commercial functions desired

Job: *Facilities

Organization: *Facilities/Central Maintenance

Title: GM & General Services Administrative Assistant

Location: Mexico-Mexico

Requisition ID: MEX0037