Citi Executive Assisstant for Operational Risk Management in Mexico
Primary Location: Mexico,Distrito Federal,México
Education: High School Diploma/GED
Job Function: Audit
Shift: Day Job
Employee Status: Regular
Travel Time: No
Job ID: 16077276
Prepares internal/external correspondence in addition to maintaining, answering and routing correspondence not requiring the manager’s attention.
Maintains daily appointment calendar and meetings.
Coordinates travel arrangements and prepares travel expense statements.
Creates and maintains files of manager’s correspondence, records, etc.
Assists with ad hoc reports, special projects, organizational charts, etc.
Prepares and reviews materials for manager’s use in discussions and meetings.
Coordinates work involving confidential company and personnel related information including performance appraisals, travel and expenses, vacation schedules, etc.
Trains, coaches or guides other administrative support personnel.
Supports communication activities including location-wide or team events, and setting up webex meetings.
Supports administrative activities, such as:
Administering parking spaces.
Coordinating onboarding activity in relation to new joiners and co-source staff.
Leading logistical arrangements for staff training courses held in the location.
Administering filing systems and physical records management.
Maintaining necessary kitchen and office supplies, making requests through Marketplace/P2P.
Assissting in the handling of corporate credit cards.
Significant senior level EA experience.
Significant experience in the financial services industry.
Excellent knowledge of Microsoft packages, including a proven ability to produce professional power point presentations.
Excellent organizational skills and ability to work proactively without close supervision.
Strong judgment and decision making skills.
Well-developed problem-solving skills.
Strong interpersonal skills, strong energy and enthusiasm.
Strong communication skills both verbal and written to be able to interact confidently with internal clients.
Ability to manage conflict and work under pressure.
Strong team player.
Bachelor degree would be a plus