Citi Executive Assisstant for Operational Risk Management in Mexico

  • Primary Location: Mexico,Distrito Federal,México

  • Education: High School Diploma/GED

  • Job Function: Audit

  • Schedule: Full-time

  • Shift: Day Job

  • Employee Status: Regular

  • Travel Time: No

  • Job ID: 16077276

Description

Job Responsibilities

  • Prepares internal/external correspondence in addition to maintaining, answering and routing correspondence not requiring the manager’s attention.

  • Maintains daily appointment calendar and meetings.

  • Coordinates travel arrangements and prepares travel expense statements.

  • Creates and maintains files of manager’s correspondence, records, etc.

  • Assists with ad hoc reports, special projects, organizational charts, etc.

  • Prepares and reviews materials for manager’s use in discussions and meetings.

  • Coordinates work involving confidential company and personnel related information including performance appraisals, travel and expenses, vacation schedules, etc.

  • Trains, coaches or guides other administrative support personnel.

  • Supports communication activities including location-wide or team events, and setting up webex meetings.

  • Supports administrative activities, such as:

  • Administering parking spaces.

  • Coordinating onboarding activity in relation to new joiners and co-source staff.

  • Leading logistical arrangements for staff training courses held in the location.

  • Administering filing systems and physical records management.

  • Maintaining necessary kitchen and office supplies, making requests through Marketplace/P2P.

  • Assissting in the handling of corporate credit cards.

Qualifications

Qualifications

  • Significant senior level EA experience.

  • Significant experience in the financial services industry.

  • Excellent knowledge of Microsoft packages, including a proven ability to produce professional power point presentations.

  • Excellent organizational skills and ability to work proactively without close supervision.

  • Strong judgment and decision making skills.

  • Well-developed problem-solving skills.

  • Strong interpersonal skills, strong energy and enthusiasm.

  • Strong communication skills both verbal and written to be able to interact confidently with internal clients.

  • Ability to manage conflict and work under pressure.

  • Strong team player.

  • Bilingual

  • Bachelor degree would be a plus